sos.mo.gov

Website:http://sos.mo.gov
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Definitions (151)

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Input records


Nonelectronic documents designed and used to create, update, or modify records in an electronic medium; or electronic records containing data used to update a separate computer file. Sometimes called source recordsĀ or source documents.
Source: sos.mo.gov

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Informational value


The usefulness of records in documenting the substance of persons, places, things, or matters dealt with by an agency. The utility of the data contained in records, such as aerial photographs, engineering drawings, scientific observation data, navigation charts, etc. Informational value is considered in appraising records for permanent retention. C [..]
Source: sos.mo.gov

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Temporary records


Records approved for destruction on a records schedule, either immediately or after a specified retention period. Also called disposable records or nonpermanent records. See also Appraisal; contrast to Permanent records.
Source: sos.mo.gov

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Inventory


(1) A survey of agency records and nonrecord materials that is conducted primarily to develop records schedules and also to identify various records management problems, such as improper applications of recordkeeping technology. (2) The results of such a survey. (3) (Arch) A type of finding aid for accessioned permanent records.
Source: sos.mo.gov

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Compact disk (CD


) A small optical disk on which text, data, sounds, visual images, and the like can be recorded digitally and then read by a laser beam, decoded, and transmitted to a computer, television, or playback device.
Source: sos.mo.gov

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Contact Us


600 West Main Street Jefferson City, MO 65101 Main Office: (573) 751-4936 Info@sos.mo.gov Branch Offices
Source: sos.mo.gov

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Working Papers


Documents such as notes, calculations, or drafts assembled or created and used in the preparation or analysis of other documents. Usually retained by the originator at the point of use with limited retention value.
Source: sos.mo.gov

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Weeding


The removal of individual documents or files lacking continuing value from a collection of files. Also known asculling, purging, stripping, or screening.
Source: sos.mo.gov

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Vital records


Records essential to the continued functioning or reconstitution of an organization during and after an emergency (emergency operating records). Also those records essential to protecting the legal and financial rights of the organization and of the individuals directly affected by its activities (rights and interest records). Also called essential [..]
Source: sos.mo.gov

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Unscheduled records


Records created or held by an agency which have not been appraised and for which a retention period has not been determined on a records schedule. Unscheduled records may not be disposed of.
Source: sos.mo.gov


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