sos.mt.gov

Website:http://sos.mt.gov
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Definitions (41)

1.

1   1

Records Storage


An appropriately secured area or facility used to store inactive records for the remainder of their retention period.
Source: sos.mt.gov

2.

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Non-current record


a record no longer required for the day-to-day conduct of an active business.
Source: sos.mt.gov

3.

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Working Copy


a document possessing short-term or transitory value, utilized as related or reference-only information for a business process or function. This document type may be referred to as a reference-only co [..]
Source: sos.mt.gov

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State Records Center


The records storage facility (Secretary of State Records and Information Management) 1320 Bozeman Ave, Helena MT. 406-444-9000
Source: sos.mt.gov

5.

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State Archives


Montana Historical Society
Source: sos.mt.gov

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Secondary record


a record that supports a business function; that is a copy of the official record, however possessing a record value to the holder, based on the fact that it is provided for another business purpose.
Source: sos.mt.gov

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Rolling Disposal Request


a disposal request form implemented with the intent to provide an agency with the State Records Committee’s annual revolving approval to dispose of specific records series(‘). Rolling disposal req [..]
Source: sos.mt.gov

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Reference Copy


Any document or copy of a document made or kept solely for reference purposes.
Source: sos.mt.gov

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Records series


a single record-type or group of related records that as a stand-alone or combined collection of documents represent a business function or process that documents that official business and its transa [..]
Source: sos.mt.gov

10.

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Records Schedule


Instructions for what to do with public records that are no longer needed for current government business. Also called a records retention and disposition schedule, it provides a minimum period of tim [..]
Source: sos.mt.gov


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