(1) A survey of agency records and nonrecord materials that is conducted primarily to develop records schedules and also to identify various records management problems, such as improper applications of recordkeeping technology. (2) The results of such a survey. (3) (Arch) A type of finding aid for accessioned permanent records.

v. (IT) Create a backup copy of an electronic file for non-current, but not permanent, storage. (Arch) Capture an electronic record for permanent retention. Usually requires additional indexing or relocating of records to be maintained for future reference. (RM - slang) Sometimes used inappropriately to refer to moving inactive records to off-site [..]