sos.mt.gov

Website:https://sosmt.gov/
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Definitions (41)

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digital record


A record maintained in a coded numeric format that can only be accessed using a computer system that converts the numbers into text or images that can be comprehended by the human eye. Digital records include records stored in electronic and non-electronic formats such as optical disk.
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Non-current record


a record no longer required for the day-to-day conduct of an active business.
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Records Storage


An appropriately secured area or facility used to store inactive records for the remainder of their retention period.
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Active record


A record used on a daily, weekly, or monthly basis.
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Administrative record


A record relating to budget, personnel/payroll, purchasing, legal, financial and similar operational functions common to agency offices.
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Archives


Records, usually but not necessarily non-currant records, of enduring value selected for permanent preservation. Archives will normally be preserved in an archival repository, which is managed by archival institution such as the State Archives; Montana Historical Society.
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Classification


The process of identifying and arranging records into categories according to logically structured conventions, methods and procedural rules.
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classification scheme


A full representation of the business of an organization, which systematically identifies and documents the organization’s activities and resulting records according to logically structured conventions, methods and procedural rules.
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content management


The process of establishing policies, systems and procedures in an organization in order to oversee the systematic creation, organization, access and use of large quantities of information, especially in different formats and applications. The process of content management may include, but is not limited to, records management, web management and t [..]
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Creation of records


The first phase of a record’s life cycle in which a record is made or received and then captured in a record-keeping system for action or for its evidentiary value.
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